Note: This feature is available for Gallery & Artist plans, and is turned off by default. If you'd like to enable Commercial Invoices on your account, please contact us.
Overview
The below image shows the available fields on the Commercial Invoice.
No. | Element | Details | Mandatory? |
1 | Branding | Select to load logo and address details | ✓ |
2 | Issue date | Commercial invoice creation date | ✓ |
3 | Commercial invoice no. | Unique invoice reference | ✓ |
4 | Status | Options include: Draft, Issued, Void | ✓ |
5 | Currency | Select from your established currencies | ✓ |
6 | Exporter | Sender/exporting party details | ✓ |
7 | Consignee | Recipient/shipping contact | ✓ |
8 | Importer | Buyer/importing party details | Ⅹ |
9 | Reason for export | Purpose of export | Ⅹ |
10 | Country of export | Origin country | Ⅹ |
11 | Destination country | Delivery country | Ⅹ |
12 | Inco terms | Shipping responsibility terms | Ⅹ |
13 | Carrier | Shipping company | Ⅹ |
14 | Tracking No. | Shipment tracking number | Ⅹ |
15 | HS tariff code | Customs classification code | Ⅹ |
16 | No. of packages | Number of parcels | Ⅹ |
17 | Gross weight | Total weight with packaging | Ⅹ |
18 | Net weight | Weight without packaging | Ⅹ |
19 | Weight unit | Weight measurement unit | Ⅹ |
20 | Add a new line | Select artworks from: All, Sold, Custom line | ✓ |
21 | Declaration statement | Legal shipping statement | Ⅹ |
22 | Notes | Additional shipment details | Ⅹ |
Creating a Commercial Invoice
Navigate to Sales > Commercials invoices > + New Commercial Invoice.
2. Fill in any relevant details, using the Add a new line button to add artworks, or any custom line items.
3. Once ready, click the button at the bottom left of the invoice:
Additional Options
More options
Once created, commercial invoices can then be edited, voided, marked as issued, and downloaded.
Create from existing invoice
In Sales > Invoices, clicking (...) on an existing invoice, will give you the option to directly create a commercial invoice, using the details from the invoice selected.
Notes
Only users with Sales permissions, can create Commercial Invoices.
Creating a Commercial Invoice does not create or change a sale, payment, commission, or export to accounting.
If a non-sold artwork is added, the document still does not create a sale.
Void documents are locked and should be treated as cancelled shipping/customs paperwork.
Commercial Invoices use their own numbering format and stay separate from regular sales invoices.