In Art Galleria you can now create, manage, and track commissions to different parties for a single sale. The Commissions feature will help you track:
The gallery’s commission
An artist’s or consignor’s payment (based on revenue split)
Finder’s fees
Sales consultant’s commissions
This article covers:
Before You Start
Only Gallery plans (Starter, Pro or Unlimited) can activate this setting.
Once enabled, commission payments can only be applied to future invoices and will not be retroactive to existing or past sales invoices.
How it works
When you enable this feature, you can establish default commission percentages at the account level, and use the default commission labels or create your own custom entries.
Commission payments will be automatically created for invoices in the platform according to your settings, but can be overridden when creating the invoice.
Commissions payments only get generated for artwork sales. You can also manually create commission payments under Sales > Commissions in Art Galleria.
If you need to, you can override default commission rates:
At the consignment level,
At the artist level, or
At the artwork level.
Setting up your default Commissions
1. Under Settings > Commissions, enable the slider and click Update Settings.
2. After enabling commissions you will get access to the following settings:
3. In Generate Commissions Payments from this Invoice Date, set the start date from which to include payments.
4. Enter the percentage of the revenue to allocate to different parties using the following fields:
Gallery
Artist
Consignor
Finder's Fee
5. If you need to allocate a percentage to a person not included in the standard fields, you can use the Other Percentage and Other Label fields to create a custom item:
Other Percentage - The proportion of the payment that person should receive
Other Label - The label for the person who receives that percentage
6. Click Update Settings to save your changes.
The percentage split fields must add up to 100%. If they don't, you won't be able to save the settings.
Editing commission rates on invoices
1. When creating an invoice, the rates from commission settings will show as percentages:
2. To modify these, click the blue Update rates link:
3. A new window will appear where you can edit the commissions split. The percentage split must add up to 100.
4. Click Save when done.
Generating a Commission report
1. Go to Sales > Commissions, and click Generate Report.
2. Select the following:
Your required time period
Which statuses you want to run the report for
(Optional) specific artist to run the report for
Which format you want the report in (PDF or CSV)
3. Click Generate Report
Viewing commission information in a regular Sales Report
If you simply want to view commission info in a regular sales report
1. Go to Reports > Sales Reports.
2. Select your required time period, choose CSV report format / full summary report type.
3. Click Generate Report.
4. The Sales Report will include the commission information for artists, consignors, contact or sales consultants.