Labels are vital for galleries, artists, and collectors. They can convey essential information about artworks, such as the artist's name, title, medium, and creation year.

Effective labeling aids in organizing exhibitions, managing inventory, and enhancing the presentation of art pieces, ensuring a professional and informative display.

Watch our video demonstration below, or scroll down for step-by-step instructions.

This article covers:

Art Galleria comes pre-populated with some basic label designs. You can use this as they are, or copy and modify them into a template for a new custom label.

To modify one of the label presets:

1. Navigate to Settings > Label Designer. The "New label" empty grid will appear.

2. Click the name of one of the presets to load.

3. Click Yes when asked "Load this preset in label designer?"

2. Make any changes you want to make to the design, the click:

You have the option to start from scratch creating your own labels, then save your choices as a custom label preset. This will create a design that you can then select when you're ready to print.

1. Navigate to Settings > Label Designer. The blank "New label" grid will appear.

2. To create a custom label drag and drop fields from the left menu onto the grid wherever you want it to appear.

To illustrate how to format and edit your label design, we'll create a label with the following data:

1. Drag the fields required onto the grid.

2. Make sure to use the full width of the label. Labels will be proportionally resized based on the width of the media when printed.

3. Configure each element in the grid by clicking the blue cog icon, and changing the settings to suit your preference, noting how it changes in the grid layout.

Here's how the label looks after configuring each field:

4. Once you've made additional changes, click Save to update your design.

Congratulations! You can now begin fine-tuning your label by adding or removing fields, resizing them, and changing element-specific settings (see below for more information on the settings available for each field).

Using barcodes provides quick access to INV ID information, simplifying inventory management and ensuring accurate tracking and organization of artwork within our platform. If you want to include more information, consider using a QR code instead.

For the below example, lets create a label with the following fields: Artist Name, Artwork Title, Dimensions, Artwork Medium, Price and Barcode.

After dragging & dropping elements on the grid, and configuring the fields, the grid looks like this:

If you want to include more information in your scannable element, consider using a QR code instead. A QR code can contain extensive details, which can be easily accessed by scanning it with a smartphone, displaying the information directly on the user's device.

Please note that QR Codes will vary in size depending on the information they contain, so including numerous fields will create a larger QR code.

1. Click and drag QR Code element from the green menu onto the grid area.

2. Open the QR code settings by clicking the cog icon.

4. Based on how you plan to use the QR code and the target audience, choose the data to display when the code is scanned by using the Add Fields drop-down menu.

3. Adjust the visual settings as required:

For help on printing your QR code label, please visit this article for more information.

You can use a generic QR code reader to bring up the information entered, or you can use the Art Galleria app to find the listing in your inventory and display the information included in the QR code. If you are using the Art Galleria app, make sure the app has access to your camera.

1. Open your QR code reader or camera, or if you are using the Art Galleria app, select Scan in the navigation bar at the bottom of the screen.

2. Hover your camera over the QR code to read it.

3. The QR reader will display the information associated with that artwork, or if you are using the Art Galleria app, it will locate and open the artwork's listing in your inventory.

If you want to move your label content within its given space, use the label padding functionality, which allows for elements to be pushed closer to the centre, away from the label edge.

See below for an example - which shows a label with multiple elements.

Now, lets add 20mm Left padding, and click Save.

Notice how the contents has shifted considerably to the right of the label, by adding padding to the left edge:

The same can be done to the right of the label, by adding right padding:

And a combination of the two can be used, to increase the overall padding on both sides:

Which causes the label contents to become compressed into the centre of the label, increasing the margins on either side:

Try adjusting the Grid Line Height. This will shrink all elements, and is suited for very small labels.

Ensure that the data fields you have included in the QR code are actually filled in on your respective artwork. If the fields are blank on the artwork, the QR code will not appear.

Try increasing the size of the box for that field in the label designer. Please your cursor just inside the box and an arrow will appear. Click and hold to drag the border of that box out to space for additional text.

This happens because the same fields are chosen for each QR code, but not all artworks have the necessary information. Artworks with complete information make larger QR codes, while those missing information result in smaller QR codes.

A: Navigate to Settings > Label Designer.

A: Yes, you can include an image of the artwork that you are printing a label for. Alternatively, you can also include any picture that you choose via your branding theme.

A: No, custom fonts are not supported on labels at this time.

A: Yes, to preview your label design simply:

A: Yes, simply save your design as a custom preset, and you can return to it at any time.

A: For each field type on the label, you can edit the following: