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Submitting artworks through the Artist Portal
Submitting artworks through the Artist Portal

Information for artists on how to submit artworks to a gallery using an Artist Portal.

Updated over 5 months ago

You can submit artworks directly to a gallery through their Artist Portal. The gallery can then review your submission and, once approved, your artworks will be transferred to the gallery's inventory.

This article covers:


Register and submit your artworks

(1) Check your email for an invitation

The gallery or contest administrators will send you an invitation to submit artworks, including a portal link that looks like this: www.artgalleria.com/portal/xxxxxx.

(1) Register in the portal

2. Register by entering your email address and clicking Continue.

3. Fill in your contact information for the gallery to be able to contact you:

4. Click + Artist to add your artist profile.

5. Enter your name, biography, and any other information requested by the gallery, then click Save.

(3) Submit your artworks

6. Click + Artworks to submit artworks to the gallery for review.

7. Enter the artwork information (Depending on the information the gallery requests, the information fields may differ).

8. To upload artwork images, click the Choose files button under Artwork Images.

9. Navigate to the file on your computer and upload.

10. Click Save to save the artwork and file.

11. The Submit button will appear below the artwork image thumbnail. Click Submit to send this to the gallery. You can return and click Withdraw to remove this submission.


Updating your details

If, for whatever reason, you wish to edit your details, you can do so at any time by re-entering the portal, and editing the fields you filled in previously.

1. Navigate to the portal link you used earlier.

2. Enter the same email address you signed up with, and click Continue.

3. This alert will pop up, indicating a message has been sent to your email address:

4. Open your email and click the Open Portal button.

5. Complete! Now you're back in the portal, and can edit your:

  • Contact Details

  • Artist Profile

  • Submission details, provided you haven't submitted yet

Once an artwork has been submitted, you won't be able to make any changes.


Troubleshooting Guide

When I click the link in the email I received it says "Your access link has expired. Please enter your email below to continue."

Please check that you have clicked the link in the most recent email for the Artist Portal. This message appears when a more recent link has been generated.
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To generate a new access link, input your email address into the Artist Portal login screen and click Continue. You will then get a green success message at the top of the page that a new access code has been emailed to you.
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In your email inbox there might be a few access codes in the same email thread, please only click the most recent email by looking at the timestamp of when it was sent:

I can't progress past the Contact Details page.

Ensure that you have agreed to the gallery's terms & conditions by checking the box at the bottom of the sign-up screen.

I am unable to upload my artwork.

Ensure that you have paid the submission fee before submitting your artwork. Also ensure that your artwork format is accepted.

I tried logging back into the portal, but never received an email confirmation code.

Check your spam folder. If the email still isn't there, it means you entered the wrong email address when you signed up in the portal. If this is the case - contact the gallery administrators and they can change your email address to the correct one.

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