Collections will help you better organise your artworks. There are two types of collections:
Smart collections allow you to automatically include existing and future artworks based on a criteria you specify. These collections have an icon next to their name (see below)
Standard collections are fixed, meaning that you can manually add existing artworks and organise them in a specific order.
This article covers how to:
Watch our video demonstration, or scroll down for step-by-step instructions.
Create a Smart Collection
1. In Inventory, select Collections and then click New Smart Collections.
2. In the New Smart Collection screen enter a name, description and any appropriate tags.
3. In the lower part of the screen you can select the criteria to create your collections, such as:
Artist
Location
Artwork status
Price range
Artworks that match these criteria will automatically be added to the Collection. Any artworks you add to your inventory in future that also meet these criteria will be added automatically.
4. Click Save Settings when finished.
Custom Artwork status
If you'd like to sort by a custom artwork status, you can do this the following way.
Navigate to Settings > Artwork Status Options.
Scroll down and locate the <not in use> statuses. Click the edit icon on one of them, enter your custom status name, description, and color, and click Update.
3. Return to Inventory > Collections, and your new custom status will be available as a sortable option in the Artwork satus options section.
Edit a Smart Collection
1. Click Inventory, then Collections.
2. Next to the Collection you want to edit, open the more options (...) menu then select Edit.
3. Add, remove or update the criteria for the Smart Collection to automatically group Artworks.
4. Click Save Settings when complete.
Convert a Smart Collection
If you'd like to convert a smart collection to a standard collection, this can also be achieved.
1. Navigate to the Artwork Inventory.
2. Open the Filters, and under Collection, select your smart collection to filter by, then click Apply.
3. Tick the Select All box, to the left of the Inventory ID, then click Bulk Actions..., +Add to Collections:
4. Click +Create a new Collection, name it, click Save, then click Add to Collection:
Success! Your Smart Collection is now a standard Collection!