Private Rooms allow you to invite selected contacts to view a collection of your artworks online. You can offer special rates, multiple currencies, as well as enabling online payments (Stripe account required).

Watch our video demonstration, or scroll down for step-by-step instructions.

This article will cover:

Open Private Rooms and click New Private Room.

1. Enter a name for the room.

2. Select a Branding Theme, if you want to display your own logo in the room.

3. Select your currency preferences. You can choose from the following options:

4. Select an expiry date for the room - i.e., the date when invitees will no longer be able to access the room. (This is required)

5. Customize the invitation email text that will be sent to people when you invite them to the Private Room. (This will be used as the email body text).

6. Add optional room text. This text can display at either the top or bottom of the page.

7. Click Create Private Room to continue to the next step.

1. You can add artworks to the Private Room either individually or by Collection or Exhibition.

(A) Individually

Search for an artwork or select one from the dropdown menu and click + Add Artwork. You need to do this for each artwork separately.

(B) By Collection or Exhibition

Select Collections, and choose a collection from the dropdown. You can either add artworks individually from this collection, or add the whole collection.

2. Click the Room Settings button to configure other settings for the private room.

Here you can configure the following settings:

3. Click the Display Options button to configure other settings for the private room.

Here you can configure the following:

4. Selecting the Layout button, allows you to choose how the artworks will display in the room. (See Artwork Display Options for more information.)

Dark mode can also be enabled, if you prefer a dimmed background.

5. A viewable or downloadable PDF catalog option is also available, which includes all artworks from the private room, by default.

You can set specific pricing for this Private Room only, and it won't affect the prices of the artwork recorded elsewhere in Art Galleria, or as displayed on another website.

1. To offer special pricing on an artwork, click [edit] on an artwork, enter a price, and then click Update.

2. To change order that artworks display in the room, click the 6 dot drag handle and move it into the spot you would like to display it.

3. Click Next Step to proceed.

You can add contacts individually, by Interest, and Group.

(A) Individually

Search for the contacts you want to invite one-by-one from the search bar, and click + Add.

(B) By Interest or Group

Select contacts who you have identified with a specific Interest or Group.

Click Add invitations for x contacts when you're done.

If required, confirm the contacts you have selected by clicking List invitations.

If you need to change the list of contacts, you can click remove access, or edit the private room to invite additional people. If you are ready to send out the private room, click Publish room to send invitations.

The contacts you invite will receive an invitation like this:

Depending on what option you chose in Step 1: Overview, you will have different currency options available in Step 3: Set Pricing & Sort.

If you chose to simply display the retail price, you can adjust this manually, and set a "special / sale" price.

If you chose to display multiple currencies, you'll have the option of manually adjusting each price.

If you chose to automatically convert currencies, the auto-converted currencies will auto-populate. These can then be manually adjusted if you wish.

To edit a private room, open the more options (...) menu. From this menu you can:

You can add or remove fields on the artwork list and artwork detail page that are shown for each artwork in the Private Room, as well as choose to show field labels or not.

1. In Private Rooms, click More Options (...) and select Edit Fields
​

2. You can select which fields to display on both the artworks list & details pages, as well as the artist detail page.

3. When you're finished, click Save Field Settings.

To enable a 'Buy Now' button for artwork in the portfolio, you first need to connect a Stripe account to your Art Galleria account (for support, please see Setting up online payments with Stripe). Then, contact us to enable this on your account.

Once we have enabled purchases on your account, you can turn on/off online payments in the Private Room settings: