Are you feel overwhelmed looking at years or decades of artwork that you've created, curated, or collected? Creating an inventory of your artwork for the first time can seem like a daunting job, but the features of Art Galleria make it a straightforward and satisfying process.

Choosing a specific place to start will give you direction and a sense of progress as you work through the process.

Depending on how many years of work you need to catalog, starting with the most recent artworks may be easier, as the details will be fresh in your mind and any relevant documents are more likely to be easily accessible.

Click the Add Artwork button in Inventory to open the Edit Artwork screen, which will guide you to record the:

And much, much more about an artwork.

Adding more detail now will make it easier to sort, filter, share and report on your inventory later. You can also add custom fields to capture any additional details you require for your art business. See Creating and removing custom Inventory fields for more information.

If you’re a collector or working in a gallery, you can create Artist profiles as you go, and then return to add details about the artists later, or set up artist profiles at the same time.

High quality photos of your artwork are especially important if you plan to use your Art Galleria account to display artworks on another site, such as a Wordpress website.

Using a digital SLR camera and tripod will likely yield the best results, but new smartphones with high resolution cameras can also work. See the How to photograph your artwork from the Royal Academy of Arts and 9 Common Mistakes when Photographing your Artwork with an iPhone for guidance.

You can upload multiple photos for each artwork, allowing you to highlight details or offer different angles on a three dimensional work. The supported file formats are JPEG, PNG, GIF and TIFF.

You can store digital copies of any artwork documentation on the Art Galleria artwork record, making it easy to keep track of everything in one place.

There are over 80 supported file formats.

Save your artwork to secure the details, images and documents you've added.

When you save an artwork, Art Galleria will assign it an inventory ID, using either our default system or a convention you specify. Here's an example of the default format:

For help creating your own Inventory ID format, see Configuring your Inventory ID.

If you've got a folder full of artwork images and you're wanting to save time, you can bulk upload your image files then add the artwork details after. Find out more about our bulk upload tool here: Uploading multiple artworks at once.

If you'd like to learn more about the other features of Art Galleria before you continue with the inventory process, please see our Support articles, or contact us for more information.